Are you planning to introduce Microsoft 365? Then you should also consider other important services and topics such as data protection, security, backup and automation in addition to Microsoft Teams. A clear governance strategy will help you do this. Find out how in this blog post.
What is a governance strategy?
A governance strategy refers to the implementation of rules, guidelines and processes that ensure that the use of e.g. SharePoint and Teams functions complies with company standards and objectives.
An effective governance strategy helps to avoid uncontrolled growth such as uncontrolled teams and sites, ensure data integrity, minimize risks and enable compliance requirements to be met.
A governance strategy typically involves identifying stakeholders, setting rules and standards for the use of SharePoint and Teams, training employees and implementing tools and technologies for monitoring and auditing.
That is why the governance strategy is indispensable
The use of Microsoft 365 sets new standards for teamwork and simplifies the sharing of resources across different applications. Collaboration tools such as SharePoint Team Sites, Microsoft Teams, Outlook Group Calendar and OneNote are available, which are designed for an optimal user experience.
However, uncontrolled proliferation can occur if companies do not implement a well thought-out governance strategy. This results in confusing document storage, the creation of data silos and a lack of overview when working with files. An effective governance strategy when implementing Microsoft 365 applications such as Teams is therefore essential to overcome these challenges.
Prerequisites for a successful governance strategy
The development of a sound governance strategy requires careful planning. The following questions should therefore be clarified before guidelines are drawn up.
- Which Microsoft 365 apps and technologies should be used and how should they be managed?
- Can the Office suite be efficiently combined with the existing infrastructure or planned changes (e.g. in a hybrid setup)?
- What impact will the introduction of Microsoft 365 have on the company's data protection, security and compliance objectives?
- Does the IT department have the necessary tools and skills?
Based on this, you can get a clearer picture of what you want to achieve with the introduction of Microsoft 365 with Teams and SharePoint and how you want to generate and manage your data.
The next step is to make concrete decisions.
9 tips for a successful governance strategy
In our free white paper, we have compiled nine practical tips to help companies develop and implement a successful governance strategy.
From identifying stakeholders to implementing automation tools, our tips offer valuable advice and suggestions to help organizations ensure smooth and controlled use of Microsoft 365 applications.
Download our whitepaper now and learn how to define clear rules and implement an approval workflow with Smartportal365 to avoid uncontrolled growth.
Governance Strategy Whitepaper Download
Click on the link below to download the white paper and get started right away!
SmartPortal365 - The path to a successful governance strategy
With SmartPortal365, you can prevent uncontrolled growth and define clear rules for creating groups (MS Teams), SharePoint sites, OneNote notebooks, etc. and implement a robust approval workflow. We will show you what you need to pay attention to.
Setting up standardized workspaces usually means a lot of work for IT managers, which they have to do laboriously by hand. They often forget to set up one feature or another or to make a certain configuration setting. This is not only time-consuming and error-prone, but can also result in users having to wait days for their collaboration environment.
These problems can be easily solved with SmartPortal365.
Visit the website and find out more about SmartPortal365.
Conclusion
A suitable governance strategy not only protects your data, but also promotes acceptance of the new data management system in your company. A structured implementation prevents the emergence of uncontrollable teams, groups and files right from the start. In this way, you can make optimum use of the collaboration platform for your company.
